Attendee Guide

Important Information Email

All registered attendees will receive an Important Information email on Wednesday, June 29, and updates in the run-up to the conference. Please check your email inbox for something from "iafor.org". If you can not find these emails in your normal inbox, it is worth checking in your spam or junk mail folders as many programs filter out emails this way. If these did end up in one of these folders, please add the address to your acceptable senders' folder by whatever method your email program can do this.

Attending the Conference On-site

Porto COVID-19 Guidelines

As of July 1, most restrictive measures have been lifted, but you will still need to use a face covering: on entry to medical facilities, retirement and nursing homes. on public transport.
As of July 1, passengers entering Portugal (including Azores and Madeira) are no longer required to present proof of carrying out a test to screen for SARS-CoV-2 infection with a negative result or to present a COVID-EU digital certificate or vaccination or recovery certificate issued by third countries, accepted or recognized in Portugal.
Further information is on the Visit Portugal website.

Conference Venue

Thursday, July 7 - Saturday, July 08 – University of Porto (Faculdade de Economia).
Address: Rua Dr. Roberto Frias, 4200-464 Porto, Portugal
Map: https://goo.gl/maps/xyUHN8jZ57ESJBif7
Further Information

Sunday, July 10 is online only. There will be no events at the venue on this day.

Conference Lunch

A buffet lunch is included in the registration on Friday and Saturday.

Conference Welcome Reception

This is free of charge for all attendees.
Time: Thursday, July 7 (18:30-19:30)
Location: Porto city centre - meet at Room 100e

Registration Desk

You will be able to pick up your name badge at the Conference Registration Desk. The Conference Registration Desk and Publications Desk will be situated in the following locations during the conference:
Thursday, July 7 | 12:45-17:00 – Room 100e
Friday, July 8 | 09:00-17:40 – Room 100e
Saturday, July 9 | 09:00-15:45 – Room 100e at 17:45

Refreshment Breaks

Complimentary coffee, tea, water, and light snacks will be available during the scheduled coffee breaks.

Smoking

Smoking is only permitted in designated areas.

What to Wear & Bring

Attendees generally wear business casual attire. You may wish to bring a light jacket or sweater as meeting rooms are air-conditioned and sometimes cool.

Internet Access

There is a good WiFi connection at the venue in all rooms. However, streaming video is not recommended. If your presentation includes video, please bring it on a file that can be played without an internet connection.

Photo/Recording Waiver

Human interaction through networking, and dissemination of this knowledge, is at the core of what IAFOR does as an academic research organisation, conference organiser and publisher. As part of the archiving of the conference event, IAFOR takes photos in and around the conference venue, and uses the photos to document the event. This also includes the filming of certain sessions. We consider this documentation important and it provides evidence of our activities to members, partners and stakeholders all over the world, as well as to current and potential attendees like you. Some of these photos will therefore appear online and in print, including on social media. The above are the legitimate interests of the organisation that we assert under the new European Union law on General Data Protection Regulation (GDPR). Under this legislation, you have an absolute right to opt-out of any photo. We are committed to protecting and respecting your privacy. Read our full privacy policy – iafor.org/about/privacy-policy

On-site Sessions and Session Chairs

Session Chairs are asked to introduce themselves and other speakers (briefly) using the provided printout of speaker bios, hand out the provided presentation certificates at the end of the session, ensure that the session begins and ends on time, and that the time is divided fairly between the presentations. Each presenter should have no more than 25 minutes in which to present his or her paper and respond to any questions. The Session Chair is asked to assume this timekeeping role, and to this end, yellow and red timekeeping cards are used as a visual cue for presenters, letting them know when they have five minutes remaining, and when they must stop. Please follow the order in the programme, and if for any reason a presenter fails to show up, please keep to the original time slots as delegates use the programme to plan their attendance.

All session chairs will receive a certificate and be credited in the conference programme.
Please take a look at our Session Chair Guidelines for details of what is required.
- Onsite Session Chair Guidelines

Computers and Equipment

All rooms will be equipped with a MacBook computer pre-installed with PowerPoint and connected to an LCD projector or LCD screen. If you wish, you may directly link your own PC laptop, although we advise you to use the computer provided by plugging in your USB flash drive. We recommend that you bring two copies of your presentation in case one fails, and suggest sending yourself the presentation by email as a third and final precaution. Please note that venue wifi is limited to a slow connection. For further information, please see our section on Technical Information for Presenters.


Attending the Conference Online

How to Watch Keynotes and Live-Stream Presentations and participate in the Conference with Zoom

- All keynote presentations will be broadcast on Zooom.
- All Live-Stream Presentations on Sunday, July 10 will be broadcast on Zooom.
Before joining a Zoom online session on your computer or mobile device, download the Zoom app. Otherwise, you will be prompted to download and install Zoom when you click a join link.

Participation Rules
- Join the meeting using your full name (important)
- The IAFOR moderator will be responsible for monitoring the session.
- Video and the microphone will be automatically turned off.
- The participants will be muted upon entry.
- The meeting will be recorded automatically.
- If you have any questions for presenters, please send a chat message to the IAFOR moderator.

Familiarise yourself with Zoom
Watch our 3-minute long tutorial video, download the Zoom app, and join a test meeting.
We also have a PDF guide.

Pre-Recorded Virtual Presentations

A full list of pre-recorded virtual video presentations will be on the conference website during and after the conference. We encourage you to watch these presentations and provide feedback through the video comments. The comments section is connected to LinkedIn, and you have the option to display these comments on your LinkedIn profile.

Conference Catch-up page

All live-streamed sessions, keynote, and featured presentations will be recorded and uploaded to the Conference Catch-up page (video-on-demand) via Vimeo. The catch-up page will be available after the conference until August 31, 2022.

Online Sessions and Session Chairs

Session Chairs are asked to introduce themselves and other speakers (briefly), ensure that the session begins and ends on time, and that the time is divided fairly between the presentations. Each presenter should have no more than 25 minutes in which to present his or her paper and respond to any questions. The Session Chair is asked to assume this timekeeping role, letting presenters know when they have five minutes remaining, and when they must stop.

All session chairs will receive a certificate and be credited in the conference programme.
Please take a look at our Session Chair Guidelines for details of what is required.
- Online Session Chair Guidelines

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